DAYS PER YEAR: 226

SALARY MIN: $31,025

JOB TITLE: Registration Clerk

REPORTS TO: Campus Principal

WAGE/HOUR STATUS: Non-Exempt

PAY GRADE:   Para 5

PRIMARY PURPOSE:

The Registration Clerk will prepare, monitor and maintain student data accuracy regarding records, student registration, and proper coding to ensure compliance with State and District laws and policies.

All employees of SISD are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self- performance and processes.

QUALIFICATIONS:

Required:

• High School Graduate or GED from an accredited institution

Preferred:

• Three+ years secondary school setting experience
• Associate’s Degree or higher from an accredited college or university

SPECIAL KNOWLEDGE/SKILLS:

• Computer proficiency and effective office managerial skills
• Effective communication, interpersonal and data entry skills
• Effective file maintenance skills
• Knowledge of state and federal accountability standards for secondary schools
• Knowledge of Student Attendance Accounting Handbook and PEIMS Data Standards
• Proficiency in use of computer software with emphasis on Microsoft Excel
• Strong organizational and people skills

MAJOR RESPONSIBILITIES AND DUTIES:

• Backup and support campus attendance personnel and attendance initiatives
• Collaborate with other district campuses for the transfer of student data
• Complete transcript requests (TREX) within State required timeline
• Coordinate PEIMS-related enrollment/withdrawal data
• Create an effective filing system with labels for each student folder
• Enroll students who are new or transferring to the district
• Maintain confidentiality of information
• Maintain enrollment, withdrawal and leaver data plus physical and computerized files
• Maintain proper student records for easy future retrieval
• Meet weekly with ADA clerk, counselors and administration on cross-campus collaboration topics, including newly enrolled students and withdrawn students
• Monitor and update student data for PEIMS reporting
• Participate in staff development and faculty meetings as assigned
• Prepare and maintain records required by federal, state and local laws/regulations
• Prepare documents to communicate information to staff, parents, students and district personnel regarding enrollment and registration
• Provide an organized working environment so that data is secure and not for public viewing
• Receive, maintain, and deliver cumulative folders to/from feeder pattern schools
• Register new students and verify eligibility by validating all documents according to district, state and federal guidelines
• Remain updated on local, State and federal policies regarding enrollment
• Remain updated on secondary student state and federal accountability standards
• Report data needed for weekly Non-Instructional Data Quality Team meetings
• Support the administration on the enrollment needed for the Master Schedule
• Utilization of the Texas Records Exchange (TREX) system for incoming and outgoing records of students
• Verifying enrollment and grade level status (reviewing all pertinent documents required for enrollment/registration)
• Withdraw students to other schools when students leave and maintain destination
• Perform all other duties as

WORKING/SPECIAL CONDITIONS:

The usual and customary methods of performing this job require the following:

Job may require prolonged periods of time sitting, moderate standing, stooping, bending, reaching and repetitive hand motions; prolonged use of computer. Ability to maintain emotional control under stress. May require some lifting no more than 10lbs. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.