PRIMARY PURPOSE:

The Registration Clerk will prepare, monitor and maintain student data accuracy regarding records, student registration, and proper coding to ensure compliance with State and District laws and policies.

All employees of SISD are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self- performance and processes.

QUALIFICATIONS:

Required:

High School Graduate or GED from an accredited institution

Preferred:

Three+ years secondary school setting experience
Associate’s Degree or higher from an accredited college or university

SPECIAL KNOWLEDGE/SKILLS:

Computer proficiency and effective office managerial skills
Effective communication, interpersonal and data entry skills
Effective file maintenance skills
Knowledge of state and federal accountability standards for secondary schools
Knowledge of Student Attendance Accounting Handbook and PEIMS Data Standards
Proficiency in use of computer software with emphasis on Microsoft Excel
Strong organizational and people skills

MAJOR RESPONSIBILITIES AND DUTIES:

Backup and support campus attendance personnel and attendance initiatives
Collaborate with other district campuses for the transfer of student data
Complete transcript requests (TREX) within State required timeline
Coordinate PEIMS-related enrollment/withdrawal data
Create an effective filing system with labels for each student folder
Enroll students who are new or transferring to the district
Maintain confidentiality of information
Maintain enrollment, withdrawal and leaver data plus physical and computerized files
Maintain proper student records for easy future retrieval
Meet weekly with ADA clerk, counselors and administration on cross-campus collaboration topics, including newly enrolled students and withdrawn students
Monitor and update student data for PEIMS reporting
Participate in staff development and faculty meetings as assigned
Prepare and maintain records required by federal, state and local laws/regulations
Prepare documents to communicate information to staff, parents, students and district personnel regarding enrollment and registration
Provide an organized working environment so that data is secure and not for public viewing
Receive, maintain, and deliver cumulative folders to/from feeder pattern schools
Register new students and verify eligibility by validating all documents according to district, state and federal guidelines
Remain updated on local, State and federal policies regarding enrollment
Remain updated on secondary student state and federal accountability standards
Report data needed for weekly Non-Instructional Data Quality Team meetings
Support the administration on the enrollment needed for the Master Schedule
Utilization of the Texas Records Exchange (TREX) system for incoming and outgoing records of students
Verifying enrollment and grade level status (reviewing all pertinent documents required for enrollment/registration)
Withdraw students to other schools when students leave and maintain destination
Perform all other duties as

WORKING/SPECIAL CONDITIONS:

The usual and customary methods of performing this job require the following:

Job may require prolonged periods of time sitting, moderate standing, stooping, bending, reaching and repetitive hand motions; prolonged use of computer. Ability to maintain emotional control under stress. May require some lifting no more than 10lbs. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.